AMPLEFORTH COLLEGE GOLF CLUB
MINUTES OF COMMITTEE MEETING
Held at the Fairfax Arms, Gilling – Tuesday, 14th July 2009 at 8.00pm
PRESENT: - Doreen Berriman, Tom Berriman, , Shan Gallagher, Ken Harris, Allen Harrison, Steve Hustwick, Morris Raine, Adrian Smith, Ian Warriner, Margaret Warriner, Ian Wilson, Michael Wilson, Angela York, Richard York
The Chairman, Richard York, paid tribute to Dennis Hutchinson, a long serving member of the Club, who had died on 2nd July 2009, after a short illness.
1. APOLOGIES: Apologies were received from The President and Ron Illingsworth
2. MINUTES OF MEETING HELD ON 16th JUNE 2009: These were approved and signed as a correct record.
3. MATTERS ARISING:
There were no matters arising.
4. REPORTS:
a. Secretary:
Membership – The Secretary reported that there had been three new members recruited since the last meeting.
Finance – The Secretary reported that green fee income was picking up following a decent spell of weather.
b. Captain:
The men’s Captain, Morris Raine, reported that the competitions were being well supported and the two matches against Aldwark and Heworth had both been drawn 3 – 3.
c. Lady Captain:
The Lady Captain, Doreen Berriman, reported that the Chief Executive of the EWGA had contacted her by telephone, as also had Joy Hunter from the Yorkshire Ladies County Golf Association. It appeared their purpose was to attempt to persuade the Club to reverse the decision taken by the Committee on 10th March 2009, to decline the invitation to affiliate to the County Association. After discussion, the Committee decided to reaffirm the decision they took in March.
d. Handicap Secretary:
The Handicap Secretary, Ian Wilson, reported that the competitions were running smoothly and there were no problems to report
e. Junior’s Organiser:
In the absence of the Junior’s Organiser there was no report
5. CAPTAIN’S DAY:
The Captains reported that the arrangements for Captain’s Day were well in hand, the prizes were all chosen, but the numbers for the evening function were still lower than they would have liked. All members of the Committee were asked to do wheat they could to encourage members to attend the evening function at the White Swann in Ampleforth.
6. INVITATION DAY:
The Captain, Morris Raine, reported that there had been a good response for Invitation Day on Sunday, 26th July, although the course could cope with two or three further entrants.
7. COURSE REPORT:
The Green-keeper, Tom Berriman, reported that all was well on the course and the condition of the greens had improved considerably.
8. TRUSTEES ANNUAL RETURN:
The Trustees Annual Return was approved subject to further clarification of the reason for the small deficit sustained in 2008.
9. THE WAY FORWARD:
The representatives of the Club reported back on the discussions that had taken place with the Abbey Trustees. The Club representatives had expressed their disappointment that the Trustees were not in a position to fund the Pavilion project or the machinery store. However, the Club representatives were encouraged by the discussions regarding the future of the Club, as it appeared that the Trustees were prepared to accept the responsibility for the work on the course following the retirement of the present Green-keeper, Tom Berriman, on 1st April 2010. The Committee welcomed this approach and authorised the Club representatives to take the concept forward, along with the suggestion that the payment to the Trustees for these services should be based on a percentage of the subscription income and green-fee income combined. The Committee perceived the advantage in this method of payment in that both parties would have an interest in increasing the membership and also increasing the green-fee income. It was recognised that much detailed work needed to be done in formulating these new arrangements, which would involve an amendment to the existing lease.
In addition the Club will have to seek a replacement for the present Secretary and Treasurer, who will also be retiring on 1st April 2010.
10. ANNUAL DINNER DANCE:
The Committee considered the arrangements for Friday, 26th March 2010, and decided that instead of a Speaker the format would be as last year, with the provision of a Ceilidh.
11. ANY OTHER BUSINESS:
There was no further business.
12. DATE OF NEXT MEETING:
This was confirmed as Tuesday, 8th September at 8.00pm at the Fairfax Arms.
