AMPLEFORTH COLLEGE GOLF CLUB
MINUTES OF COMMITTEE MEETING
Held at The Fairfax Arms, Gilling - Monday, 14th July 2008 at 8.00pm
PRESENT:
Richard York (Chairman), Tom Berriman, Aileen Chisholm, Ken Harris, Lawrie Hill, Steve Hustwick, Ron Illingsworth, Morris Raine, John Wilkinson, Michael Wilson,
1. APOLOGIES:
There were apologies from the President, Doreen Berriman, Roger Dexter-Smith, Wendy Jackson, Ian Warriner, Margaret Warriner, Ian Wilson
2. MINUTES:
The Minutes of the Committee Meeting held on Monday, 12th May 2008 were approved and signed as a correct record, subject to a spelling correction and the addition of Doreen Berriman to those present.
3. MATTERS ARISING:
9 (i) The Secretary reported that the community account with HSBC was in the process of being opened. There had been some delay due to the Bank requirement for proof of identity and address.
4. REPORTS:
a. Secretary:
(i) The Secretary, Michael Wilson, presented a written report, which is attached as an Appendix to the Minutes. The number of resignations in 2008 had been lower than in the previous year, but the number of new members recruited had also been lower than in previous years. It would therefore be necessary to recruit 27 new members by the year end to maintain the status quo.
(ii) Finance – A written report was presented to the Meeting, and is attached as an Appendix to the Minutes. Subscription income is significantly below budget, and it is anticipated that at the end of the year there will be a shortfall on this item of income of around £2,5000. Similarly, green-fee income has been slow to pick up and it appears likely that there will also be a shortfall on budget against this item.
On expenditure most items are in line with expectations, subject to no exceptional expenditure on replacement of machinery, the total expenditure at the end of the year should be below budget.
b. Captain:
The men’s Captain, Lawrie Hill, reported that the numbers entering competitions was broadly similar to the previous year. Unfortunately, recent matches against Aldwark and Heworth had been lost, but the match against the College had resulted in a draw.
c. Lady Captain:
The Lady Captain, Aileen Chisholm, reported that the Ladies League had got underway, and an Away Day was being planned for later in the year. The regular meeting of ladies on a Monday and Wednesday was quite well supported.
d. Competitions & Handicap Secretary:
In the absence of the Handicap Secretary, Ian Wilson, there was no report.
e. Junior’s Organiser:
The Junior’s Organiser, John Wilkinson, reported a disappointing attendance at both the lessons and in the competitions that had been arranged on a monthly basis. However, it was hoped that this situation would improve with the onset of the school holidays. The Secretary reported that unfortunately the number of junior members was down on previous years.
5. CAPTAINS DAY:
The Captains reported that all was in order for Captains Day, marquee and food arranged, and the menu selected for the evening function. The Secretary reported that the number attending the evening function had improved after a slow start, 40 are attending the evening function so far and there is room to take up to 50 in total.
6. INVITATION DAY:
The men’s Captain, Lawrie Hill, reported that the arrangements were all in place, and so far nine teams had signed up for the event and he was hoping a tenth team would join the event.
7. COURSE REPORT:
The Green-keeper, Tom Berriman, reported that the weather had been kind from a green-keeping point of view, and as a consequence the course was in very good condition. The Secretary reported that it was hoped during the winter to fell 6 – 7 trees surrounding the 5th green to allow more light to the green.
8. TRUSTEES ANNUAL RETURN:
The Committee discussed the draft Trustees Annual Return, and after amendment this was agreed. The agreed document is attached as an Appendix to the Minutes.
9/10. CLUBHOUSE PROJECT/ ADMINISTRATIVE COMMITTEE:
The Secretary reported back on the Administrative Committee meeting on 4th July 2008, when the major items of discussion had been the storage requirement for machinery and the Clubhouse Project. The Trustees reported that the Appeal was due to be closed at the end of the Summer term, but the end of the Appeal did not signal the end of development at St Martin’s Ampleforth, and projects such as the joint use Clubhouse would remain very much on the development agenda and would be funded though a combination of the invested surplus, selected events and through researching further areas of possible support. The club representatives had expressed disappointment that the Appeal had been closed prior to sufficient monies being raised for the Clubhouse Project to proceed. The representatives stressed the urgency of additional storage space for course machinery, as the existing storage space provided by the Green-keeper at his residence would not be available in the long-term. The club representatives also stressed the urgency of Clubhouse accommodation to both improve the facilities available to members and visitors, and to provide office accommodation when the present Secretary retired. The Club representatives stressed that they were prepared to consider any proposals or options to allow these two urgent requirements to proceed. In particular, they suggested that the concept of allowing a Clubhouse to be considered on the flat piece of land opposite the present entrance to the course would allow for a more modest Clubhouse, closer to the available services, to be constructed at a lower cost. The Procurator agreed to take this concept to the Trustees for their consideration, and hopefully for their approval.
A general discussion ensued within the committee on possible ways forward, but it was agreed to await the result of the Trustees decision regarding the use of the alternate site before taking the matter further.
The Secretary reported that he had also raised the matter of the conflict of dates which had occurred with the May Evening Stableford and the Head of Games had undertaken to keep the Club informed of future dates.
The Secretary reported that the Feathers Hotel had been booked for the Annual Dinner Dance on Friday, 27th March 2009, and at this stage he was looking for suggestions for a Speaker at the event. Members undertook to give this matter some thought and report back to the next Committee Meeting.
(a) The Secretary reported that some visitors were taking it upon themselves to reduce the greenfee payable if they only intended playing nine holes. Members of the Committee were invited to point out to visitors that the adult greenfee was £15.00, no matter how many holes were played.
(b) Riding for the Disabled – The Committee agreed to a request from this charity to use the course for an afternoon Shotgun event which would be held mid week. It was suggested that a Thursday in term-time would be the most suitable as the boys did not use the course on a Thursday.
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11.
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DATE OF NEXT MEETING:
The date of the next meeting was confirmed as Monday, 8th September, at 8.00pm at the Fairfax Arms.
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